Payroll HRM

Generate and manage employee payslips, payroll groups for bulk processing, and the fixed and employee-specific pay components used to calculate them.

The Payroll screen has three tabs. Payroll lists individual payslips with Employee, Department, Designation, Month/Year, Ref No, Total Amount and Payment Status columns, and an Add button to generate a new payslip for an employee and month. Payroll Groups lists batches created to process payroll for many employees at once, showing Name, Status, Payment Status, Total Gross Amount, Added By, Location and Created At, with actions to view, edit or add a payment against the group.

The Pay Components tab has two sub-tabs: Fixed Components, which are allowances or deductions of a given type and amount effective from a date, and Employee Specific Components, which apply a component to a particular employee. Both are gated by the essentials.view_allowance_and_deduction and essentials.add_allowance_and_deduction permissions.

Employees can also reach their own historical payslips via the My Payrolls shortcut on the HRM Dashboard rather than the full admin Payroll screen.

Step-by-step Workflow

1. Generate a payslipIn the Payroll tab, click Add and select the employee and month to generate a payslip.
2. Or process in bulkUse the Payroll Groups tab to create a group covering multiple employees, then Add Payment against the whole group once processed.
3. Set up recurring pay componentsIn Pay Components, Fixed Components tab, define standing allowances or deductions with an effective date.
4. Apply employee-specific payUse the Employee Specific Components tab for one-off or individual-only amounts.
5. Record paymentMark a payslip or payroll group as paid via its Add Payment action.
6. Review statusCheck the Payment Status column across the Payroll and Payroll Groups tabs to see what is still outstanding.