Journal Entries Accounting

List, create, edit, and delete manual journal entries that post debit and credit lines to chart-of-accounts accounts.

The Journal Entries screen lists manual journal entries in a data table with columns for Journal Date, Reference No., Added By, and Additional Notes, filterable by a date range.

Key actions

• Add opens the journal entry create form, where multiple account lines are entered with either a debit or credit amount per line; the entry is saved as a linked set of transactions under one reference number.
• The action menu on each row offers Edit and Delete, each gated by its own permission.

If no reference number is supplied when creating an entry, one is generated automatically using the journal entry prefix configured in Accounting Settings. Access is controlled per-action: accounting.view_journal, accounting.add_journal, accounting.edit_journal, and accounting.delete_journal.

Step-by-step Workflow

1. Filter the listUse the date range filter to narrow journal entries to a specific period.
2. Start a new entryClick Add to open the journal entry form.
3. Enter journal linesSelect an account for each line and enter either a debit or a credit amount, plus an optional note.
4. Save the entrySubmit the form; a reference number is generated automatically if left blank.
5. Edit an entryOpen a saved entry from the action menu to adjust its lines, date, or note.
6. Delete an entryUse the delete action and confirm; this removes the entry and its underlying account transactions.