Map Transactions Accounting

Link sales, purchases, payments, bank statements, and TDS/TCS records to chart-of-accounts entries.

This screen presents a tabbed set of data tables — Sale, Sales Payments, Purchases, Purchase Payments, Expenses, and Bank Statements — plus TDS/TCS and TDS Statements tabs when the TDS module is installed and subscribed. Each tab supports a date range filter and tab-specific filters such as location, supplier, customer, payment status, bank name, or reference number.

Mapping transactions

Rows that have not yet been linked to an account show a Map Transaction action, which opens a modal to select the accounting accounts involved; already-mapped rows show Edit Mapping instead. Bank statements and TDS payments that have been mapped also expose a View action to see the existing mapping. Mapping actions require the accounting.map_transactions permission.

Step-by-step Workflow

1. Select a tabChoose Sale, Sales Payments, Purchases, Purchase Payments, Expenses, Bank Statements, or (if enabled) TDS/TCS.
2. Filter the recordsNarrow the list with the date range filter and any tab-specific filters like location or supplier.
3. Map a transactionClick Map Transaction on an unmapped row and choose the accounting account(s) for it in the modal.
4. Save the mappingSubmit the mapping form; the row's action changes to Edit Mapping once linked.
5. Review a mappingUse View or Edit Mapping to inspect or change a transaction's existing account link.