Accounting Settings Accounting

Configure journal/transfer number prefixes, per-location default account mapping, and custom account sub-types and detail types.

Accounting Settings is organized into three tabs.

Account Setting / Map Transactions

Set the Journal Entry Prefix and Transfer Prefix used when auto-generating reference numbers, then for each business location choose a default Payment Account and Deposit To account for Sale, Sales Payments, Purchases, Purchase Payments, and Expenses (with a separate mapping row per expense category). These defaults are used automatically when accounting entries are generated for transactions at that location.

Account Sub Type & Detail Type

Each tab lists custom sub types or detail types in a data table (name, parent/primary type, description) with Add, edit, and delete actions, letting the chart of accounts be extended beyond the built-in defaults.

Reset Data

A Reset Data button, restricted to business admins, permanently deletes all accounting data for the business — budgets, account types, journal mappings, account transactions, and accounts — after a confirmation prompt.

Step-by-step Workflow

1. Set reference prefixesEnter the Journal Entry Prefix and Transfer Prefix in the Account Setting tab.
2. Map default accounts per locationFor each business location, choose a Payment Account and Deposit To account for Sale, Sales Payments, Purchases, Purchase Payments, and each Expense category.
3. Save the settingsClick Update to persist the prefixes and account mappings.
4. Manage sub types and detail typesSwitch to the Account Sub Type or Detail Type tab to add, edit, or delete custom entries.
5. Reset accounting data if neededAs an admin, use Reset Data and confirm to clear all accounting records for the business.